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April 8 2024
Employment Opportunity | Operations Manager
Access Gallery is seeking applications for the part-time position of Operations Manager (OM).
Salary per annum: $29,232 at 3 days/21 hours a week
Healthcare benefits: Included
Location: Vancouver, BC
Vacation: 42 hours + Paid December closure, Gallery closed August.
Deadline for applications: Reviewing applications starting April 23; open until filled.
About the position
The Operations Manager will be an administrative leader at Access Gallery. Their scope will cover the care of on-site facilities on site and safety of the gallery, managing storage and inventorying equipment + archives, managing software, subscriptions, and gallery information, and maintaining/developing the administrative and financial infrastructure of the Gallery. This role is intended to support and facilitate smooth transitions between exhibitions/programming, artistic leadership, and promote continued stability. The ideal candidate will be one looking to stay in the role long-term.
The Operations Manager (OM) will report to the Board of Directors (BoD), and work closely with the Artistic Director (see description here). The OM and the Artistic Director (AD) will work together in parallel roles, under a non-hierarchical organisational structure.
This role is designed to be 3 days/21 hours per week and should be primarily performed on site, though some flexibility to work from home can be discussed. The compensation will include an annual health benefit allowance or insurance which may be negotiated within the contract according to the hired candidate’s needs.
Responsibilities
On-site
→ Equipment inventory, storage, and care management. Ensure hardware is up to date and kept in good condition, replacing equipment when necessary
→ Liaise with landlords during renovations or facilities concerns
→ Facilitate safe access to Access Gallery equipment during installations/de-installations
→ Archive maintenance and storage
→ Ensure the facility is tidy, organised, and secure
Administrative + Infrastructure
→ Maintain the website, ensuring posts and information are up to date and in working order
→ Manage donor and membership databases
→ Maintain publications inventory, donor, square, and accounting software; ensure all are relevant, up to date on content, and working as needed
→ Manage internet, phone, and alarm subscription services
→ Research improvements in space and equipment use
Collaboration
→ Collaborate with the BoD and colleagues to achieve the organisation’s strategic priorities, mission, vision and mandate
→ Collaborate with the AD on web communication workflows, equipment/software + facilities purchases, and maintenance
→ Collaborate with the AD in grant writing by collecting relevant information and support material
→ Work in collaboration with the AD and BoD to develop routines and infrastructure that supports the daily operations of the gallery
→ Provide install support as it pertains to the gallery and equipment
Financials + Funding
→ Oversee day-to-day fiscal matters of the organisation, float, hour tracking, and equipment and facilities expenses
→ Prepare quarterly and year-end financial reports and communicate with bookkeeper
→ Support the AD in paying Artists and Speakers according to the CARFAC pay schedule
→ Track donor + member income and keep membership software up to date
→ Supporting the AD with grants, particularly pertaining to financial matters within grant applications
Communication + Community
→ On a quarterly basis, attend BoD meetings and report on current spending, facilities and administrative developments, and other pertinent topics, as well as participate in decision making processes
→ Maintain volunteers list and contact list of contractors such as installation support, designers, writers, and photographers
To apply
Interested applicants are encouraged to send a CV and cover letter in one PDF to personnel@accessgallery.ca, with the subject line: OPERATIONS MANAGER. The position will remain open until filled.
Access would welcome applications from individuals who already work together and feel suited to take on the Artistic Director and Operations Manager Roles together. If you wish to apply with a suitable partner in the Artistic Director position, please indicate so in your cover letters.
Access Gallery welcomes applicants with different skills and lived experiences who may be new to working in an artist-run organisation. We are committed to being a caring, transparent, and flexible employer. Persons who identify as Indigenous Host Nations (xʷməθkʷəy̓əm, Sḵwx̱wú7mesh, and səlilwətaɬ), Urban Indigenous, Two-Spirit, Black, racialized, LGBTQIA+, or disabled are encouraged to apply. Questions about the position or application process can be directed to the email above